Sourcing figures and best pricing

Costume	Primark Ebay Own Wardrobe Charity Shop	Own Wardrobe & Primark	These are the cheapest options to save the production money. Primark has a good selection and is close.
Set/Props	Own stuff Charity Shop Ebay	Charity shop & Own stuff	These are the cheapest options to save the production money.
Posters/Flyers	College printer Print at home Vista print	College Printer	These are the cheapest options to save the production money.
Refreshments	Pound Shop Tesco Asda	Pound Shop	These are the cheapest options to save the production money. It is also close by.

Analyse a Budget

										BUDGET PROPOSAL
				PERFORMING ARTS COMMITTEE
										INCOME:						GROSS (£)	NET (£)
				Budget Request Form						Ticket Sales						351.00	292.50
				Fill out only red cells with numbers						2	x Adult @	£8.00		16
				Fill out only green cells with information						6	x Student @	£6.00		36
				Everything else will be worked out for you						13	x PA @	£5.00		65
										3	Performances			117
			Society:		SUSU Theatre Group						(Assuming	70%	capacity on	30	seats)
										Programme Sales						3.00	3.00
			Show Slot:		Independent					(	2	sold per night @		£0.50	each)
										Sponsorship						50.00	50.00
			Name of Show:		Waiting for Godot					(please specify here)
			Proposed Date(s):		13th-15th October 2016					Contribution						0.00	0.00
			Venue:		The Education Building					Other Income						0.00	0.00
										(please specify here)
			Event Organiser:		(please specify here)
			Contact Email:		fda1g13@soton.ac.uk					Total Income						404.00	345.50
Please provide a description of the event you are organising and any additional information:
										COSTS:
(please specify here)										[140]	VENUE HIRE (includes StageSoc hire)					0.00	0.00
											(specify here if needed)
										[144]	PERFORMANCE RIGHTS					234.00	234.00
											(specify here if needed)
										[143]	PUBLICITY (Total)					29.00	26.50
A Few Budgeting Notes:											Posters (with VAT)					15.00	12.50
											Flyers (no VAT)					14.00	14.00
All underwritten society events pass all their income to SUSU accounts and claim back expenditure from SUSU accounts. Because of this, you will have to account for VAT in your budget calculations. The GROSS figures are what money you actually collect/pay, but the NET amount is what you actually receive and so profit/loss is worked out from the NET totals.											Other		(specify here if needed)			0.00	0.00
										[141]	SET/PROPS					45.00	37.50
											Props					20.00	16.67
											Staging					25.00	20.83
											Other Set		(specify here if needed)			0.00	0.00
										[146]	SOUNDS/LIGHTS/TECHNICAL					0.00	0.00
INCOME: All income (ticket sales, sponsorship, contribution etc) includes VAT @ 20% so the NET income should be calculated as follows:											Sound					0.00	0.00
											Lights					0.00	0.00
											Other Technical		(specify here if needed)			0.00	0.00
	NET = GROSS ÷ 1.2				GROSS = NET x 1.2					[142]	COSTUMES/MAKE-UP					25.00	20.83
											Costumes					25.00	20.83
On the form attached, the NET column will be worked out for you so you only need to input the GROSS amount for each item.											Make-Up					0.00	0.00
										PROGRAMME PRINTING						1.00	1.00
										(4.5 per page for b&w double-sided page printed at uni)
COSTS: Typical costs can include a mixture of things which may or may not include VAT. A few common costs that do NOT include VAT are listed below:										[149]	SUNDRY (anything specific that isn't listed above)					0.00	0.00
											(specify here if needed)
	Flyers									OTHER (in case of emergency)						10.00	8.33
	University room hire
	Items purchased from charity shops or small businesses									Total Costs						344.00	328.17
In these cases the NET figure will be the same as the GROSS.
										Net Profit/Loss							17.33
In most other cases VAT will apply, the NET figure worked out using the formula above.
										CAST & TEAM SHOW DEPOSIT							0
StageSoc Technical Hire for Annex = £35 per performance (Excluding VAT)										Should total at least 10% of total NET costs =					£32.82		0	x	£0.00

• They're expecting 70% of capacity (30) so that's 21 people.
• To increase they're budget, they could try and get more sponsorship or fundraise more.
• They could make a bigger deal of the programmes and spent slightly more on them to make them nicer so more people would buy them and charged more than 50p each.
• They could reduce there spending by creating an online programme for people to download on their phones.
• They paid a lot for performance rights, if they devised their on play they wouldn't have to pay.

Gross and Net

The gross income is an intermediate earnings figure before all expenses are included, and net income is the final amount of profit or loss after all expenses are included.

Putting On A Production

Expenditure
Buying refreshments - Buying Merchandise - Making Programmes - Sourcing Costumes - Hiring A Theatre - Finding Rehearsal Space - Advertisement/ Marketing - Performance Rights - Making Tickets - Buying Scripts - Hiring A Technical Team, Stage Manager, Set Designer - Hiring Set - Sourcing Set Materials - Hiring Performers - Sourcing Props

Getting Income
Selling Refreshments - Selling Merchandise - Selling Programme - Find Sponsorship - Price of Tickets - Putting On The Show For Longer - Fundraising Events - Advertise Local Companies For Sponsorship

Hiring a Theatre

Upfront hire versus box office split

A box office split - A theatre allows you to not pay an upfront cost and instead take a percentage of your box office earnings.

Advantages
A big advantage for the production company is no up front theatre rental costs. Also, there's no commission charge for selling tickets and no charge to go into their event programme.

Disadvantages
The theatre could make less money doing a box office split than getting the money upfront if the show has a poor reception.

Types of Funding

Public Funding
From national and regional funding bodies - distribution of funding through grants and contracts, monitoring the implementation of the funding.

Arts Council invest money from the goverment and national lottery to support the arts scross England.

National Lottery grants for the arts is an open-application funding programme, which funds arts activities that engage people in England, or that help artists and arts organisations carry out their work. There are currently 12 Lottery funders who independently decide which projects have successfully applied for a grant. Each is independent of Government but has to follow guidelines when deciding who should receive National Lottery funding.

Private Funding
Funding from individuals, benefactors and or businesses. For example, for our production of Made In Dagenham, we could as a local buisness to sponsor us in exchange for advertising their buisness on our programmes.
Just Giving/ Go Fund Me/ Crowd Funding other people can donate and give money to help you.

Advertising some companies might offer to fund your production if you advertise their buisness.

Match Funding

During a match fund campaign, every donation is either guaranteed or given an equal chance of being matched. Whatever amount you raise yourself, a company can match it to fund you.

Local Giving have two diffreent kinds of match fund campaigns; Deterministic match funds: all donations are guaranteed to be matched, subject to the donation meeting the terms of the campaign.

Randomised match funds: a donation may or may not be matched according to predetermined or random criteria. They have also begun exploring different types of incentive such as competitions. 

In Kind Funding

In-kind contributions are non-cash contributions to a project, typically donated goods and services, which are necessary for the project and would otherwise have to be purchased for the project to go ahead. For example, for Made In Dagenham we could ask a local garage to donate old car parts for set instead of sponsoring us.

http://www.artscouncil.org.uk/funding/applying-grants-arts
https://www.lotterygoodcauses.org.uk/funding/grants-arts
http://www.bbc.co.uk/blogs/thereporters/willgompertz/2010/10/how_are_the_arts_funded_in_the.html

How Five Companies In The Performing Arts Interrelate

BECTU

BECTU is a trade union, offering support to UK staff and freelance workers in media and entertainment. They carry out particular services if you join that in include; negotiating pay, personal advice, health and safety, benefits and services of members, training courses, networking events, union journal, website access.

BBC contracted workers are invited to join BECTU so that they are supported within their workplace. They pay £10 a month for two years or 1% of their earning if they earn under £12k a year.
Working for Atos, Ericsson Broadcast Media and Immediate service means they should also pay for BECTU membership; either through their payroll or the £10 a month.
If you work for a different sector in entertainment then you can join through their standard form. However, what BECTU can offer you depends on your experience and age.
BECTU allow opportunities for students to register. This is then giving students contacts within the industry and helping them prepare for life after education. They have a section for students called 'Creative Toolkit'. This give information and advice on how to complete important documents, interview advice, health and safety etc.
BECTU and Equity both go under the Federations of Entertainment Union. BECTU say that if you work in media and entertainment you should  join as a member of the BECTU Sector of Prospect, allowing you to make the most out of your job with their provided services.

Spotlight

Spotlight state on their website that their company connects performers with jobs and casting directors. They also state that their years of experience in the industry gives them the knowledge to support their members and that they strive to get them jobs.

There are different categories to join Spotlight; Children & Young Performers (4-25yrs old), Graduates, Adults, Agents Casting Professionals. By signing up to Spotlight you get a profile to create, industry contacts, and multiple opportunities for workshops.

There is a fee for this company of £98 annually. However, if you're a new member you're entitled to a 30 day free trial period before any payment is taken (you are allowed to cancel your application within this time). Spotlight is the only one of the five that offers a free trial.

Equity

Equity display all their benefits on their website clearly, allowing potential members to know this before joining. Benefits include; tax and welfare support, paid job information, public liability insurance, legal support, accident and backstage insurance, equity personal pension, pay and conditions, workshops and training, campaigns, discounts, an equity card, representation, help and advice, contract enforcement, royalties and other payments, bullying report line, dance passport, digs list, publications, their website, online directories, networking, careers advice, health and safety, medical support (BAPAM, union energy, charities, and industry information service.

They state that they mainly want to support performers careers. Equity is a union that performers join for their own reasons. Such as, fair treatment, a sense of belonging and professionalism etc. They represent a variety of people within the entertainment industry.

There are different types of memberships displayed on their website; Graduate Equity, Long Service Membership, Full Equity, Retired Membership, Student Equity, Honorary Life Membership, Honourable Withdrawal.

To join as a student you have to be in further education of NQF level 2 or above, therefore you cannot join if you're in A levels or GCSE. Equity's joining cost for a student is £18.25 and then you will annually pay that same amount.

Paying for a full membership depends on your annual income;

Less than £21,900 = £125

Between £21,900 and £37,600 = £219

Between £37,600 and £62,700 = £376

Between £62,700 and £94,100 = £627

Between £94,100 and £125,400 = £941

Between £125,400 and £156,800 = £1,254

Between £156,800 and £188,100 = £1,568

Between £188,100 and £219,500 = £1,881

Between £219,500 and £250,800 = £2,195

Over £250,800 = £2,508

ITC

ITC state on their website that they represent and develop members working in dance, drama, opera, musical theatre, physical theatre, mime, circus, puppetry, street arts and mixed media.  They have a membership agreement that are specific values that members have to share and agree with: •The performing arts have the power to change lives •Industry should be available to the many not the few •Performing arts thrive when profit isn't the main focus •They value contributing to the community •They want a high quality performance to a wide audience •Best possible work conditions •They promote diversity and equality •Sharing knowledge is important to them •Use ITC to expand yourself in the industry.

This organisation provides more business and management  to their members, such as legal help, representation

ORGANISATION MEMBERSHIP FEE PER YEAR

0-£25,000 = £210

£25,001 - £50,000 = £300

£50,001 - £75,000 = £420

£75,001 - £100,000 = £516

£100,001 - £125,000 = £588

£125,001 - £150,000 = £684

£150,001 - £200,000 = £840

£200,001 - £250,000 = £1,020

£250,001 - £500,000 = £1,116

£500,001 - £1 MILLION = £1,200

£1 MILLION - £2 MILLION = £1,50

OVER £2 MILLION = £1,800

Production People

Production People help find jobs and work placement for people in the performing arts/media/entertainment business. When joining this company, there is no fee or charge to send them your CV which they receive and arrange interviews. They help find work for a large number of roles.
On their website they have a database full of creative, production and technical people, who are interviewed and screened before being put into the database. Production People provide directors, camera operators, sound recordists, production managers, editors, runners, schedulers etc; they can also supply a full crew hire or an individual with a particular skill set that you require.





Most of these companies interrelate because performers are part of one or more of these organisations. For example, they might have a Spotlight profile but also be apart of equity for insurance and to receive their benefits. A BBC worker is a member of BECTU to allow them to get the most out of their job, but they may also want to join ITC for legal and financial help. If they were working in production they could also be a Production People client. Being members of more than one company only benefits you and it gives you as much help and support that you will need in the entertainment industry.

Tech Run

During the tech run, I performed in fourpieces. Rooster (my A level dance quartet), Khan duet (my A level dance solo),Guernica and Payday!  I think the tech run went quite well overall. In Rooster, there are some bits I need to work on and practice ,which I will do through out the day. The Khan duet went better than I expected and me and Lois need to run through it a few times to work on timings.
WWW: Our musicality was good, we hit the jump back on the right beat. Overall the piece went pretty good we just need to run it a few times through the day.
EBI: At the beginning, I turn on the wrong foot so I need to remember to go on the other foot. Theres one part I always get stuck on (30 seconds in) and its just remember the way we get up because I always go to just roll up but its a side step up. So whenever I do it wrong it throws me for the next part. We also need to work on our spacing as we went too far into the curtain.

For Guernica, I just need to work on my performance skills like facial expressions.